No technology diligence and due diligence matter if you’re a freelancer working from home or an enterprise with employees spread across the globe storage of all your work files in one central location is crucial to keeping your security. This will ensure that important documents, images, PDFs and more aren’t accessible by hackers who might gain access to sensitive information, or the impact of a hurricane that wipes the entire office. Using an online document repository is the most secure way to ensure that your business’s data is protected.
An online document repository is a digital repository shared by all that stores all of your business’s most important documents, such as internal data and documentation, Word documents, photos, and more. It allows managers to control access and set user rights to ensure that only authorized staff can view, download and upload files to a repository.
The advantages of an online document repository include faster search for files and increased teamwork and productivity. Searching for crucial information can take a long time without a central file storage system. This is particularly applicable when your employees are working remotely. You can search through files that have been tagged with metadata, and categorize in a way that allows you to locate any information in seconds.
Document repositories online that permit team members to collaborate in real time can also reduce the amount of time needed to collaborate. By keeping your document history in one location you can easily check who accessed the information and when. You can also easily go back to earlier versions when needed.