As companies expand, their documentation management and handling needs get more sophisticated. When sales documents evolve into commercial plans and opportunities that have strict deadlines and specifications, they may need an electronic document solution that works more like a Quality Management System. It might include features like « phase gating » or the capability to produce auditable technical documents.
The right EDMS can help you. The right EDMS offers clear, organized digital spaces for documents that run the gamut of operations from everyday business forms (e.g. invoices and receipts, contracts and reports) to specialized, industry-focused documents such as proposals. This allows teams to focus on the things that matter to them, and managers to implement automation features that streamline and improve workflows.
The right EDMS allows users to track modifications made to the same document, by providing versioning and a record of what has been changed and when. This allows the most recent version of the document to be accessible at all times, reducing confusion and misunderstandings among team members.
The correct EDMS will allow teams to communicate in a well-organized way while keeping sensitive information secure. This includes tools for commenting, mark-up options and other censorship functionality that only allows team members with the correct permissions to see information that is relevant to their job.