Data room software must be capable of handling large amounts of documents. This is typically demonstrated by the number of tools offered by the service provider including multilingual search (about 16 languages), OCRs, file previews, smart AI categories, and translation of documents. A reputable service should offer flexible viewing options, enabling users to view documents in either their own formatting.
A reliable provider will employ the most advanced encryption technology to ensure the security of confidential data. They should also provide a 24 hours a day multilingual customer helpline and dedicated customer service representatives who can help with speedy project launch, best practice implementation and accelerated due diligence procedures.
For instance, some providers allow you to sync shared folders, desktops and FTP with the virtual data room, making it simple to upload and download any file. Some providers use an automatic naming scheme, which makes it easier to organize and locate files. The most reliable vendors allow you to configure different access permissions for viewing, print and secure PDF downloads, as well as customized watermarks that display the user’s name, IP address, and the date and time of the document viewing.
A quality VDR has NDAs that are built-in and can be applied automatically to all users. This will stop unauthorised disclosure. It should also have an auditing system that allows to drill down into activity, to determine who is doing what (document and user) and when, as well as how.